Data Services

About Data Services

The Data Services Department provides data to various stakeholders, ensures data accuracy for all state-mandated assessments, and creates data visualization tools for District employees. Data is provided to uncover patterns, recognize correlations, and identify efficiencies. Schools use multiple sources of data to drive the District’s Focus: 2024 strategic plan. The Data Services Department strictly adheres to the Family Educational Rights and Privacy Act (FERPA) to protect individual student-level data.

Data Requests

The Data Services Department can create custom data sets if the information is not readily available on a public site or datalab.

  • Current employees of the Clark County School District can utilize the online Data Request Process.
  • External parties can either complete a research application or work with an existing Clark County School District employee to request a Memorandum of Understanding or a Data Share Agreement.

Data Visualizations

The CCSD Datalab (datalab.ccsd.net) is the District’s online data visualization and analysis platform. The goal of the CCSD Datalab is to provide teachers, site administrators, and District leaders with interactive representations of student data that provide actionable information that will lead to increased student achievement.

ACT

Per the Nevada Department of Education, “Students enrolled in Grade 11 during the administration of the College and Career Readiness Assessment (The ACT) must “participate” in order to be eligible for a standard diploma.”

 

Exemptions

Students not enrolled in a Nevada school on the Grade 11 ACT administration date are exempted; Nevada Revised Statutes (NRS) 389.807:

 

Participation

Students who answer at least one question are considered participants, but may not receive a score. If this is the case: 

 

National Score Entries

For students who take a national test (usually on a Saturday), and identify themselves as attending a CCSD school, AARSI will update the student’s record on the Assessment tab in Infinite Campus. This typically takes 4-6 weeks after test completion. If scores are not in Infinite Campus in 4-6 weeks, or if the student did NOT identify themselves as attending a CCSD school (i.e. took the test while enrolled elsewhere):

  • Current employees of the Clark County School District can request a manual score entry into Infinite Campus if an official score report from ACT is available (transcripts, memos, etc. are not official score reports).
  • Score reports (along with the student name and ID) should be emailed to AARSI.ACTAssistance@nv.ccsd.net.

 

Early Graduates

State sponsored ACT scores for Grade 11 students are available in Infinite Campus after a complete file is received from NDE (usually in June). For Grade 11 students who intend to graduate prior to that time, AARSI can manually enter a score result into Infinite Campus. If this is the case:

 

ACT Writing

Students who do not receive a score for the writing portion of the ACT will be given an exemption when the score is entered into Infinite Campus by AARSI staff. However, if this has not been done for an existing ACT record and is preventing the student from been cleared on the Academic Planner, please send a request for the student to be given a writing exemption (along with the student ID) to AARSI.ACTAssistance@nv.ccsd.net.

Assessments

 

Assessment Rostering

The Data Services Department takes responsibility for adding students into eDirect for all high stakes testing. This is done daily by using the information contained in Infinite Campus. Concerns about students who are not in eDirect or are in eDirect but are not in a session can be emailed to “AARSI Rostering Assistance” but please refer to this checklist of common rostering errors before doing so.

Assessment Checklist - Student Not Showing in eDirect
Root Cause Question Answer
Enrollment_start Was the student entered into IC today (be sure to hover over the record to see when it was entered...see "NOTE")? If Yes, then the student will appear tomorrow after the nightly rollover.
Enrollment_primary Does the student have a primary enrollment at the correct school? (Service Type=P) If No, then the student will not be rostered since only primary enrolled students assess.
Enrollment_grade Is the student enrolled in the correct grade? SBAC=Grades 3-8 NAA=Grades 3-8 , 11 Science=Grades 5, 8, 9 (or 10 if not previously tested)
Enrollment_SSD Is the student enrolled in an SSD school or summer school? (Examples of school names: Case Management-Placement Pending, SSD1, SSD2) If Yes, then the student will not be rostered.
Enrollment_part_time Is the student a part time enrollment? Part time enrollments (E4, E5, and E6) do not get rostered.
StateID_pending Is the State student ID "pending?" If Yes, then the student will not be rostered. Contact Student Records to have the State ID created.
NAA_Checkbox Is the NAA checkbox blank for ALL enrollments during the current school year? If any one NAA box is checked for any enrollment during the current year, the student is rostered for NAA and will NOT be rostered for SBAC until ALL NAA boxes are unchecked. to disallow testing them in the wrong system, use the appropriate "reason not tested" drop down code . ("GEN" in NAA or "NAA" in SBAC).
Previous_testing_activity Did the student start/finish the test at another school? If finished, nothing to do. If in progress contact prior school so that the test ticket can be faxed to the new school.
State_sponsored_charter_movement Did the student move to/from a state sponsored charter school? If coming to CCSD, student must be added via a file upload (Data Services). If going to a state sponsored charter school, the new school must add the student in the same manner (ie. cannot be added manually).
HS_Science Did the student take the HS Science test previously? If Yes, then the student will not be rostered.
Test _session_not_rostered Student is not in a test session Student will be placed into a session within 24 hours by Data Services
Test_session_incorrect_session School does not like the session that the student is currently in Anyone with access can move a student into another test session, or create a new one. If there are one or more students in a session, they cannot be removed, but each session can be deleted if NO students have started the assessment.
Other Cannot identify a root cause Submit ticket to "AARSI Rostering Assistance"
NOTE Hover over records in IC to see when they were last updated.
NOTE Using the NAA checkbox DOES NOT GUARANTEE that the wrong test cannot be given.

Assessment Results

In addition to rostering students for assessments, the Data Services Department processes results once received. These files contain many other items not available in earlier versions for school personnel such as which records are to be “counted” for accountability, thus the delayed timeline.

 

Assessment Results Timeline

Year Assessment File received from NDE or Vendor (MAP) Results in IC Results in Datalab
2019-2020 MAP Fall 9/24/2019 9/26/2019 9/26/2019
2019-2020 MAP Winter 1/27/2020 1/30/2020 1/31/2020
2019-2020 MAP Spring N/A N/A N/A
2019-2020 WIDA and WIDA Alt 7/20/2020 7/28/2020 8/7/2020
2019-2020 WIDA Growth 8/3/2020 N/A 8/14/2020
2019-2020 ACT 7/22/2020 7/28/2020 8/7/2020
2019-2020 SBAC TBD TBD TBD
2019-2020 SBAC Growth N/A N/A N/A
2019-2020 Science (5,8) TBD TBD TBD
2019-2020 Science (HS) TBD TBD TBD
2019-2020 NAA TBD TBD TBD
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