CCSD Staff Internal Data Requests

Internal Data Requests

Information other than directory information is inaccessible without the written consent of the parent/legal guardian or eligible student. Exempt from this ruling are school officials who have a “legitimate educational interest” which is defined as any activity having a direct effect on advancing a student’s educational level, coupled with a concern for the student’s social, emotional, and/or physical welfare. 

 

Student directory information may not be released to commercial businesses for the purpose of advertising or marketing. 

 

Please note, if you are an educator who is pursuing an advanced degree, and would like to establish a research-based data collection project within the District, you should visit our Research Review Process page.

 

Requesting Data

To request information not currently available or accessible, please submit a CCSD Staff  Internal Data Request. Any data or reporting need, big or small, should be requested via the CCSD Staff Internal Data Request. This includes updates to existing data visualizations available on the CCSD Datalab. Once received, a member of the Data Services team will follow up with you to discuss any outstanding questions and will work with you to formalize and initiate your request. In order to fulfill your request in a timely manner, please allow as much advanced notice as possible (two weeks or more is preferred).

 

Publicly Accessible Data

Prior to submitting a request for data, please review the information already publicly available in posted sites.

 

For requests related to academic achievement, growth, English language proficiency, closing opportunity gaps, graduation rates, and student engagement, please refer to the Nevada Report Card: 

 

Nevada Report Card

 

For requests related to District budgets and financial reports, please refer to Open Book: 

 

Open Book

 

If a requester is a member of the public or is requesting information for tasks that are outside the normal business operations, they must make a public records request: 

 

Public Records Request | Clark County School District

 

For requests related to disaggregation of school enrollments including demographics, FRL status, language proficiency, IEP indicators, or GATE, please refer to the Nevada Department of Education Data Center:

 

Data Center

 

If an internal data request is still necessary, please send an email to franca3@nv.ccsd.net as the request form is currently under revision”

 

Guidance/FERPA

The Family Educational Rights and Privacy Act of 1974, sets forth requirements regarding the privacy of student records. It governs the release of records maintained by an educational institution and access to those records. This application assures that any person who receives Clark County School District student information is aware of, and will follow, all federal, state, and District policies and regulations regarding the release of student information (20 U.S. Code 1232g (B)(4)(a-b)).

 

Feedback

We strive to provide meaningful reports and data that meet the needs of our staff members and help the District advance towards the goals of the Pledge of Achievement.

The Data Services team may follow up with you once you receive your deliverables to verify that it meets your needs and understand how the information is being used. This feedback will be used to create better products and training in the future.

 

External Parties

Organizations outside of CCSD may request data using one of the following methods:

  • Complete a CCSD Research Application using the CCSD Research Review Process.
  • Work through the appropriate department to obtain a Memorandum of Understanding or Data Share Agreement.
  • For directory information requests, please contact CCSD Guidance and Counseling at 702-799-8441
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