Assessments Support

Add MAP Assessment Term

If you have a student who left CCSD, returned, and now needs a MAP term restored, please complete the Google Form.

Assessment Rostering


The Data Services Department takes responsibility for adding students into eDirect for all high stakes testing. This is done daily by using the information contained in Infinite Campus. Concerns about students who are not in eDirect or are in eDirect but are not in a session can be emailed to “AARSI Rostering Assistance” but please refer to this checklist of common rostering errors before doing so.

Root CauseQuestionAnswer

Assessment Checklist – Student Not Showing in eDirect
Enrollment_start Was the student entered into IC today (be sure to hover over the record to see when it was entered…see “NOTE”)? If Yes, then the student will appear tomorrow after the nightly rollover.
Enrollment_primary Does the student have a primary enrollment at the correct school? (Service Type=P) If No, then the student will not be rostered since only primary enrolled students assess.
Enrollment_grade Is the student enrolled in the correct grade? SBAC=Grades 3-8 NAA=Grades 3-8 , 11 Science=Grades 5, 8, 9 (or 10 if not previously tested)
Enrollment_SSD Is the student enrolled in an SSD school or summer school? (Examples of school names: Case Management-Placement Pending, SSD1, SSD2) If Yes, then the student will not be rostered.
Enrollment_part_time Is the student a part time enrollment? Part time enrollments (E4, E5, and E6) do not get rostered.
StateID_pending Is the State student ID “pending?” If Yes, then the student will not be rostered. Contact Student Records to have the State ID created.
NAA_Checkbox Is the NAA checkbox blank for ALL enrollments during the current school year? If any one NAA box is checked for any enrollment during the current year, the student is rostered for NAA and will NOT be rostered for SBAC until ALL NAA boxes are unchecked. to disallow testing them in the wrong system, use the appropriate “reason not tested” drop down code . (“GEN” in NAA or “NAA” in SBAC).
Previous_testing_activity Did the student start/finish the test at another school? If finished, nothing to do. If in progress contact prior school so that the test ticket can be faxed to the new school.
State_sponsored_charter_movement Did the student move to/from a state sponsored charter school? If coming to CCSD, student must be added via a file upload (Data Services). If going to a state sponsored charter school, the new school must add the student in the same manner (ie. cannot be added manually).
HS_Science Did the student take the HS Science test previously? If Yes, then the student will not be rostered.
Test _session_not_rostered Student is not in a test session Student will be placed into a session within 24 hours by Data Services
Test_session_incorrect_session School does not like the session that the student is currently in Anyone with access can move a student into another test session, or create a new one. If there are one or more students in a session, they cannot be removed, but each session can be deleted if NO students have started the assessment.
Other Cannot identify a root cause Submit ticket to “AARSI Rostering Assistance”
NOTE Hover over records in IC to see when they were last updated.
NOTE Using the NAA checkbox DOES NOT GUARANTEE that the wrong test cannot be given.


Assessment Results


In addition to rostering students for assessments, the Data Services Department processes results once received. These files contain many other items not available in earlier versions for school personnel such as which records are to be “counted” for accountability, thus the delayed timeline.


Assessment Results Timeline

YearAssessmentFile received from NDE or Vendor (MAP)Results in ICResults in Datalab

2021-2022 MAP Fall 9/13/2021 9/15/2021 9/24/2021
2021-2022 MAP Winter 12/20/2021 12/22/2021 12/24/2021
2021-2022 MAP Spring 5/24/2022 5/28/2022 6/6/2022
2021-2022 WIDA and WIDA Alt 7/12/2022 7/22/2022 8/1/2022
2021-2022 WIDA Growth 7/19/2022 N/A 8/1/2022
2021-2022 ACT 7/26/2022 8/5/2022 8/15/2022
2021-2022 SBAC 7/26/2022 8/5/2022 8/15/2022
2021-2022 SBAC Growth 8/2/2022 N/A 8/1/2022
2021-2022 Science (5,8) 7/26/2022 8/5/2022 8/15/2022
2021-2022 Science (HS) 7/26/2022 8/5/2022 8/15/2022
2021-2022 NAA 7/26/2022 8/5/2022 8/15/2022